Under the direction of the Chief Housing Officer, the Grants Manager (Government Focus) contributes to the grants process including big-picture strategy and relationship building, proposal design and development, and grants management and reporting. This role works in collaboration with Finance, Programs, and Development Departments.  The Grants Department function at COTS includes all funding applied for and received from institutional entities including private Foundations, Corporations, and local, state, and federal governments. This role specializes in local, state and federal grant funding, yet works collaboratively and alongside the Grants Manager (Private Focus) which specializes in Foundation and Corporate grants.

This position will adhere to the strategic plan of the organization. In the plan are goals that include: providing services to homeless clients to obtain and keep housing and improve their quality of life; meet the service needs of clients and the community; strengthen company culture and the community; and ensure financial sustainability and adequate resources. It is critically important that the Grants Managers grow the grants revenue to help meet the demands and create a financially sustainable organization.


  • Manages government grants, including writing proposals, submitting reports, and leading renewal process. Uses various government grants systems including eSnaps, CityDataServices, and other databases as needed.
  • Builds relationships with Sonoma County and City of Petaluma grant administrators. Helps develop measurable goals with input from Chief Housing Officer, Data Manager, Grants Manager (Private Focus), and program leadership.
  • Co-leads agency grants process from conceptualization through grant management; oversees grants management process, ensuring quality assurance, budget appropriateness, and timeliness of applications, reports, and other deliverables.
  • Assists Grants Manager (Private Focus) with the development of grants materials, such as program descriptions, agency prospectus, and other written material. Contributes to Grants Team communication materials.
  • Supports overall agency compliance efforts through grant accountability, continual quality improvement and effectiveness efforts.
  • Works with Finance and Programs to design grant budgets that meet agency needs and capture full costs of programs.
  • With input from Chief Housing Officer, navigates decisions about which funding streams to pursue, ensuring alignment to COTS’ mission and goals.
  • Implements continuous quality improvement processes across the agency.
  • Establishes and maintains positive relationships with funders.
  • Strong collaboration/partnership with Grants Manager (Private Focus) to proactively identify strategic partnership and funding opportunities, in collaboration with Programs, Finance and the CEO.


  • Meets or exceeds established targeted budget for grant support.
  • Works collaboratively with Grants Manager (Private Focus) to strategize grant revenue, help organization identify funding gaps, and find and cultivate new grant opportunities and partnerships.
  • New strategic relationships are formed that help drive programmatic and agency growth goals and sustainability.
  • Department maintains positive and productive relationships internally with Finance, Programs, Development, and the board of directors.


  • Excellent organizational skills needed.  Must be able to prioritize responsibilities properly and handle multiple tasks relating to concurrent grant and development projects.
  • Direct experience in all phases of grants.
  • Must be able to work both collaboratively and independently, multi-task continually and lead by example.
  • Cooperative, friendly, and helpful attitude with clients and co-workers.  Ability to work closely with other employees to ensure positive, constructive environment within the program or department, and throughout the agency.
  • Excellent communication, public speaking, and public relations skills; excellent organizational development and analytical skills a must with the ability to develop and implement strategic development plans; the energy and drive to lead the achievement of ambitious fundraising efforts.
  • Ability to thrive in a flexible, fast-paced and growth-oriented environment, while maintaining a sense of humor and a positive, solution-oriented approach.
  • Capacity to create or seize opportunities to improve outcomes and build strategic partnerships with other organizations.


Minimum three years grant administration/grant writing experience.

  • Experience and/or involvement with government grants.
  • Competence in Microsoft Excel and spreadsheets.
  • Strong skill in organization, analysis, and time management.
  • Fluency in English, both written and spoken. Ability to write accurately and persuasively.
  • Ability to read, analyze, and interpret written instructions.
  • Ability to respond graciously and effectively to inquiries.
  • High degree of accountability and attention to detail.
  • Able to self-direct and work independently to identify and solve problems.
  • Ability to understand and interpret budgets and spreadsheets.​


Minimum of a Bachelor’s Degree (B.A. or B.S.); Master’s preferred.


Ability to read, analyze, and interpret the most complex documents.  Ability to respond effectively to time-sensitive projects.  Ability to write persuasive grant applications using original or innovative techniques or style.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, including budgeting. Ability to define problems, collect data, establish facts, and draw valid conclusions.   Ability to interpret an extensive variety of technical instructions in written or diagram form and deal with several abstract and concrete variables.


California Driver’s License and access to an insured vehicle required.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms and stoop, kneel, crouch, crawl, climb or balance. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  The noise level in the work environment is usually moderate but may be noisy at community functions. The temperature is usually moderate but may be cold or hot outdoors.

This role may work remotely with some days required in the main office at 900 Hopper Street, Petaluma, CA.

40/hrs per week / $28/hr Medical, Dental, Vision / Holidays, Vacation, Sick-Leave

COTS Policy requires either proof of vaccination or weekly testing (as an accommodation).

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COTS is a drug and alcohol-free workplace environment. COTS requires proof of full vaccination or weekly COVID testing as an accommodation. COTS is committed to its mission, principles and values and expects the same dedication from its employees. Integrity, Results, Accountability and Respect are the cornerstone of all that we do and how we measure ourselves as an organization. COTS is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. We encourage diversity in our workplace. -Specific offerings are dependent upon the position.

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