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2022 BEST PLACES TO WORK Winner – North Bay Business Journal

Under the direction of the Chief Operating Officer (COO), the Director of Grants oversees the grants process from big-picture grants strategy and relationship building, to proposal design and development, to grants management, grant writing, submissions, and reporting. In addition, this position also works closely with the COO to ensure grants compliance, data integrity and quality improvement across the agency, working in collaboration with Finance, Programs, and Development Departments.  The Grants Department function at COTS includes all funding applied for and received from institutional entities including private foundations, corporations, and local, state, and federal governments. These funds currently total approximately $3M and are growing.

This position will adhere to the strategic plan of the organization. In the plan are goals that include providing services to homeless clients to obtain and keep housing and improve their quality of life; meet the service needs of clients and the community; strengthen company culture and the community; and ensure financial sustainability and adequate resources. It is critically important that the Director of Grants grow the grants revenue to help meet the demands and to help create a financially sustainable organization.

The position is charged with developing and maintaining strategic and productive relationships with public and private stakeholders; social impact efforts, and grant quality and compliance efforts.


  • Directs agency grants process from conceptualization through grant management; oversees grants management process, ensuring quality assurance, budget appropriateness, and timeliness of applications, reports, and other deliverables.
  • Development of grants materials, such as proposals, program descriptions, agency prospectus, and other written material.
  • Collaborates with the COO and Data Manager to improve overall data integrity and better reflect social impact.
  • Collaborates with the COO and Data Manager to strengthen compliance efforts within the organization to improve grant accountability, appropriate policies and procedures are in place.
  • Supports overall agency compliance efforts through continual quality improvement and effectiveness efforts.
  • In partnership with the COO, works with Finance and Programs to design grant budgets that meet agency needs and capture full costs of programs.
  • Identifies and makes recommendations about which funding streams to pursue, ensuring alignment to COTS’ mission and goals, and cost/benefit analysis of opportunities as they arise.
  • In partnership with COO, implements continuous quality improvement processes across the agency.
  • Establishes and maintains positive relationships with funders.
  • In partnership with the COO, pro-actively outreaches to funders, corporations, community groups, and other stakeholders to identify strategic partnership and funding opportunities.
  • Meets or exceeds established targeted budget for grant support.
  • Tracks results to budget and communicate any significant opportunities or challenges to COO.
  • Supervises Data Manager and Grants Specialist.


  • Financial targets are met or exceeded each year.
  • Revenue is analyzed so that grant decisions are strategic and drive toward sustainability.
  • New strategic relationships are formed that help drive programmatic and agency growth goals.
  • Grants, data and compliance processes continue to improve, and technical problems continuously solved across departmental lines.
  • Department maintains positive and productive relationships internally with Finance, Programs, Development, and the board of directors.


  • Excellent organizational skills needed.  Must be able to prioritize responsibilities properly and handle multiple tasks relating to concurrent grant and development projects.
  • Direct experience in all phases of grants.
  • Ability to be an effective trainer and to communicate with a variety of personalities of great diversity.
  • Must be able to work independently, multi-task continually and lead by example.
  • Cooperative, friendly, and helpful attitude with clients and co-workers.  Ability to work closely with other employees to ensure positive, constructive environment within the program or department, and throughout the agency.
  • Excellent communication, public speaking, and public relations skills; excellent organizational development and analytical skills a must with the ability to develop and implement strategic development plans; the energy and drive to lead the achievement of ambitious fundraising efforts.
  • Ability to thrive in a flexible, fast-paced and growth-oriented environment, while maintaining a sense of humor and a positive, solution-oriented approach.
  • Highly effective leadership; demonstrates a fundamental respect for the dignity of others. Works collegially and is a proven team builder. Inclined to coach and teach in order to improve knowledge and ability of others but holds people accountable for results.
  • An innovator, capable of creating or seizing opportunities to improve service effectiveness and client outcomes and build strategic partnerships with other organizations.


  • Minimum three-years grant writing experience.
  • Competence in Microsoft Excel and spreadsheets.
  • Strong skills in organization, analysis, and time management.
  • Fluency in English, both written and spoken. Ability to write accurately and persuasively.
  • Ability to read, analyze, and interpret written instructions.
  • Ability to respond graciously and effectively to inquiries.
  • High degree of accountability and attention to detail.
  • Able to self-direct and work independently to identify and solve problems.
  • Ability to understand and interpret budgets and spreadsheets.


Minimum of a Bachelor’s Degree (B.A. or B.S.); Master’s or higher preferred.


Ability to read, analyze, and interpret the most complex documents.  Ability to respond effectively to time-sensitive projects.  Ability to write persuasive grant applications using original or innovative techniques or style.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, including budgeting. Ability to define problems, collect data, establish facts, and draw valid conclusions.   Ability to interpret an extensive variety of technical instructions in written or diagram form and deal with several abstract and concrete variables.


California Driver’s License, access to an insured vehicle, and acceptable Motor Vehicle report required.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, or feel objects, tools, or controls.  The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, crawl, climb or balance.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  The noise level in the work environment is usually moderate but may be noisy at community functions.

This position’s primary location is 900 Hopper Street, Petaluma. Telecommuting up to three days per week may be optional depending upon client, colleague, and supervisor needs.

$80-85k annually
3 weeks vacation + 100 hours mental health/sick leave + 10 paid holidays
+ medical, dental, vision benefits, more!

APPLY with resume to


We support diversity, equity, inclusion and belonging in our workplace. COTS supports full vaccination and booster. COTS requires acceptable background check and if applicable, acceptable Motor Vehicle Report. COTS is a drug and alcohol-free workplace environment. COTS is committed to its mission, principles and values and expects the same dedication from its employees. Integrity, Respect, Collaboration, Celebration and Outcomes are the cornerstone of all that we do and how we measure ourselves as an organization. COTS is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

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